Everything you need to run the job

⏱️ Crew time & timesheets

Your crew clocks in and out from their own phones, at a job site or the office.

• Worker portal for clock-ins, to-do lists, messages and pay history
• Weekly timesheets with hours per day, totals and overtime
• Approve or fix hours before they count, with the right job site
• Alerts when someone stays clocked in longer than usual
• Leaving-site reminders that ask “Do you need to clock out?”

💵 Crew pay & overtime

Pay hourly, by the job, or both, and keep a clean record of every payment.

• Overtime rules for Federal, California, Alaska, Nevada and Colorado
• Unpaid hours from earlier weeks carry into this week’s timesheet
• Payroll periods, weekly or every two weeks
• Deductions, advances and per-job rate overrides
• W-2 hours and gross pay tracked for your payroll company
• Permanent pay records: changes need a note and keep the old record

🏠 Job sites & scope of work

Every property in one place with its scope, photos, hours and real profit.

• Scope of work by section, with add-on scopes billed separately
• AI scope scanning from a photo
• Send the whole scope, or one line, to a worker as a to-do list
• Job photos and PO numbers
• Profit and loss for each job and your whole portfolio

🧾 Quotes & invoices

Price the work, win it, do it, bill it, without retyping anything.

• Quotes with line items, photos, tax and billing terms
• Speak a quote out loud and Velo writes it up
• Approved quotes become the job and its scope
• Invoices from the scope in one tap, with deductions and sales tax
• Recurring work like mowing or cleaning, with unbilled visits tracked
• Reminders when an invoice has gone unpaid

📷 Expenses & mileage

Catch every deduction without a shoebox of receipts.

• Snap a receipt and AI reads the vendor, amount and items
• Receipts matched to the right job, including by PO number
• Mileage trips with odometer photo scanning
• Year-by-year expense totals

📋 Taxes & 1099-NEC

Tax time takes minutes, not a weekend.

• 1099-NEC forms for crew and subs, ready to print
• A reminder to collect tax info once someone passes $1,200
• Tax summary of deductible expenses and contract labor
• Send the summary straight to your accountant as a PDF

📅 Schedule & routes

Plan the day, split it across crews and send it to their phones.

• Day planner with routes, crew leads and reassigning
• Recurring visits added for you
• Workers see today’s stops with navigation
• Smart Schedule add-on fills two weeks of routes and learns how long each job takes

🤝 Subcontractors

Sub out work and keep your margins private.

• Sub out lines from a scope at your own price for the sub
• Subs quote, accept and mark work done from a link, with no login
• Link up with subs who also use GetPAID
• Sub payments count as job labor and toward their 1099
• Subs only ever see their own prices

Velo, your AI assistant

Help in plain English, on the job, by typing or talking.

• Ask how to do anything in the app
• Velo Insights: unpaid invoices, unbilled jobs and crew waiting on pay
• Reminders for you, and for your crew
• Velo can send a finished invoice for you, after you say yes
• Velo Vision add-on: hold paperwork up to the camera and Velo files it

🔒 Security & privacy

Your numbers stay yours.

• Roles and permissions for supervisors, managers and office staff
• Privacy mode hides names, addresses and amounts when you show your screen
• A permanent log of who changed what
• Each business’s data is walled off from every other account

🏦 Bank payments

Pay 1099 workers and subs by bank transfer right from their timesheet, and get paid by the companies you work for. Powered by Stripe.